Children’s Ministry Policy

Screening Policy

  1. All volunteers must regularly attend Central Baptist Church.  Exceptions can be made with permission by the ministerial staff for those who regularly attend a like-minded Church and undergo the screening procedures of Central Baptist Church.
  2. Volunteers must not be members in bad standing at Central Baptist Church.  Any applicant who is a member in bad standing must deal with any discipline issues prior to volunteering with children, youth or the developmentally challenged at Central Baptist Church.
  3. Because every volunteer is expected to be a Christian, each applicant must submit a written testimony during the application process to be reviewed by the appropriate staff person.
  4. All volunteers, paid workers, and staff members must submit a volunteer application and receive approval from the appropriate staff person prior to serving with children, youth, or the developmentally challenged.
  5. All volunteers must participate in risk management training prior to serving as a volunteer.  This training must cover basic information regarding the prevention and reporting of sexual abuse.
  6. All adult volunteers must receive at least two positive recommendations from personal references.  These references should not include family members or pastoral staff members of Central Baptist Church.  Youth applying to volunteer are permitted to use a parent or youth pastor as a personal reference.
  7. Any person applying to serve as a volunteer or currently serving as a volunteer will be automatically disqualified if there is a known history of sexual crime.
  8. Any person applying to serve as a volunteer or currently serving as a volunteer will be automatically disqualified if there is a history of violence against another person within the past 7 years.
  9. Central Baptist Church may choose to enforce a 6 month waiting period on any person applying to serve as a volunteer for the purposes of further evaluation.
  10. In addition to a criminal history and other safety concerns, applicants may be denied for the following reasons:  1) Concerns about a person’s salvation, 2) A history of poor performance, 3) Personal references who would not recommend the applicant, 4) Discernment that the applicant is not suitable for work with children, 5) Lack of sufficient knowledge of the person.
  11. Any volunteer who wishes to serve in a teaching position must be a member of Central Baptist Church.  “Watch care” members are considered members.

Rescreening Policies

  1. Additional background checks will be completed for each volunteer at least every five years.
  2. The original background authorization release form is sufficient to continue performing background checks in the future.
  3. Each volunteer must review our Reducing the Risk Management policies at least every five years in order to remain active.
  4. Volunteers who refuse to allow additional background checks or fail to review ministry policies at the appropriate time will become ineligible for volunteer service with children, youth or the developmentally challenged.
  5. Any of the following discoveries will be grounds for immediate dismissal: (1) Sexual crime, (2) Violent crime against another person in the past 7 years, (3) Currently a member in bad standing.

Abuse Reporting Policy

  1. Workers who become aware of any injury, abuse or molestation connected with any ministry activity will immediately inform their ministry leader or appropriate staff member of such injury, abuse or molestation; Unless legally required to report abuse directly to authorities.
  2. Any ministry leader who becomes aware of any injury, abuse or molestation connected with any ministry activity will immediately inform their ministry leader or appropriate staff member of such injury, abuse or molestation and will complete an “Incident Report”.
  3. Any staff member who becomes aware of possible abuse or molestation of a participant will ensure the participant’s parent or guardian is immediately informed that possible abuse or molestation has occurred.
  4. Any staff member who becomes aware of possible abuse or molestation of a participant will report the abuse or molestation to the pastor or designee who will report to the proper law enforcement authorities immediately.
  5. Upon notice of abuse or molestation, the church’s liability insurance carrier must be promptly notified.
  6. Any allegation of abuse or molestation will be taken seriously and will be investigated by the appropriate authorities.  Neither Church members, volunteers, nor staff members will question the abuse victim about the abuse or attempt to investigate the abuse.
  7. Any employee of the church who is the subject of an investigation will be removed from their position, with pay, pending completion of the investigation.  If the employee admits to the abuse or molestation, they will be terminated in accordance with the Central Baptist Church’s Personnel Manual.
  8. Any volunteer who is the subject of the investigation will be removed from their position pending completion of the investigation.
  9. Any person who is not found innocent of alleged abuse or molestation will be removed from work with preschoolers, children, youth or the developmentally challenged at Central Baptist Church.
  10. The pastor or designee will serve as spokesperson following notice of any abuse or molestation in connection with activities of the church.  The pastor or designee will be the only person to convey any information to anyone concerning the situation and will convey only such information as is necessary under the circumstances to avoid compromising any ongoing investigation.
  11. All ministry staff members, employees, and volunteers will cooperate fully with any law enforcement or governmental agency that may be investigating allegations of injury, abuse or molestation in connection with activities at Central Baptist Church.
  12. Legal counsel will be contacted for advice and guidance as soon as possible after Central Baptist Church has received notice of possible abuse or molestation in connection with church activities.  Decisions concerning the church’s response to the allegations will be made in accordance with such advice.

Supervision Policy

  1. There must be at least two volunteers (at least one over the age of 18) supervising minors at all times during any function sponsored by Central Baptist Church.  This includes each classroom, vehicle or other enclosed areas on campus as well as off-site.
  2. There must be at least two volunteers (at least one over the age of 18) supervising minors from the moment the first child arrives to the moment the last child leaves.
  3. Preschool and Elementary aged children may only be released to authorized guardians.  Middle and High School students may be dismissed without the presence of a guardian.
  4. Volunteers are never to spank, hit, grab, shake or otherwise physically discipline any preschooler, child, youth or the developmentally challenged.
  5. Volunteers are never to name call, speak hatefully, or verbally abuse any preschooler, child, youth or the developmentally challenged.
  6. The Church will require a reasonable ratio of adult workers to be maintained in each situation involving the supervision of children and in an age-appropriate manner.
  7. Our current supervision recommendations are listed below:
    1. Babies = 1:2
    2. Ones – Twos = 1:3
    3. Threes – PreK = 1:4
    4. Kindergarten = 1:5
    5.  Grades 1-5 = 1:6
    6. Grades 6-12 = 1:12
    7. Low-functioning special needs = 1:1
    8. High-functioning special needs = 1:4
  8. There must be at least two volunteers (at least one over the age of 18) present during diaper changing and bathroom breaks.
  9. Males are not allowed to change diapers or assist children with toileting. Only females ages 16 and older are permitted to change diapers or assist children who are not yet potty trained in the bathroom. The two person rule must still be maintained.
  10. Volunteers must never threaten, bribe, or coerce a child into giving or receiving affection.
  11. Volunteers must never touch a child in the following ways:
    1. In anger or disgust.
    2. In a manner that may be construed as sexually suggestive.
    3. Between the bellybutton and the shin (except when changing diapers or assisting preschoolers using the bathroom).
    4. On or near the private parts (except when changing diapers or assisting preschoolers using the bathroom).
  12. Any volunteer or employee who becomes aware of an injury to a worker or participant will take steps to ensure proper medical attention is given to the injured participant.
  13. The ministry leader will completely fill out an “Incident Report” form and return it to the appropriate staff person or pastor in the event of an accident or injury.
  14. Participants who have received an injury which is obviously minor should be given first aid as needed at the time of injury.  The participant’s parent or guardian should be notified of the minor injury when they pick up the injured participant.
  15. Any injury, which may require medical treatment beyond simple first aid, should be given immediate attention.  The parent or guardian of the injured participant should be immediately notified, along with the ministry leader.  An ambulance should be called immediately if warranted by the injury.
  16. Volunteers treating an injury with blood should wear protective gloves at all times for their benefit and the benefit of the participant.
  17. An attendance list should be kept for all ministry functions involving preschool, children, youth or the developmentally challenged.
  18. The date of the function, along with the names of all participants, volunteers, and ministry leaders should be recorded.